With the General Data Protection Regulation (GDPR) deadline just four months away, is your organisation prepared? To help get your HR and payroll department ready for when the regulation takes effect on 25th May, we’ve put together a checklist that includes the essential steps to compliance.
This blog will explore getting to grips with employee rights; making an inventory of data; and rethinking data retention.
GDPR requires employers to review the rights of their staff thoroughly. If they fail to understand these rights now, they will not be able to comply with the regulation once it takes force later this year.
Employers must gain a good understanding of data subject rights under GDPR. To do this, organisations may wish to complete the following:
Under GDPR, you are required to keep an inventory of the personal data you are processing, or “a record of processing activities”.
Privacy laws already mean that personal data can only be retained for a period that is necessary for the data processing purposes. With GDPR, keeping hold of personal data longer than required has become a liability.
Putting in place a data retention strategy for HR records can be a complicated process, and therefore needs to be carried out carefully—not forgetting any paper-based records.
Working with your IT department and partners, implement these requirements.
By completing our checklist, you can be confident in the knowledge that your HR and payroll department is ready to tackle GDPR head on. It’s essential your business understands the implications of the regulation in detail to ensure compliance and avoid hefty penalties. Just make sure you don’t leave it too late!
Don’t miss part two next month, covering the final two points on our checklist: ‘Ensuring compliance with your business partners’ and ‘Implementing privacy and security procedures’.
To read more about GDPR, including our statement, click here. SD Worx aims to give guidance and provide news on this historic legislation from an HR and Payroll stand point which will impact businesses across the globe. For more information please visit our GDPR Page or, please email WeAreGlobal@sdworx.com
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