GDPR takes affect from 25th May next year, and will impact any organisation holding the personal data of EU individual – regardless of location. With the deadline creeping up, it’s vital that HR and payroll managers understand how data rights will change under GDPR, and how to prepare.
In the webinar, Gert Beeckmans, Chief Risk & Security Officer at SD Worx, and Laurent De Surgeloose, Lead Lawyer at global law firm DLA Piper, helped to answer the following questions:
What are the data rights of your employees?
GDPR is an attempt to put back control in the hands of the individual, allowing us to exert control over and place limits on the collection, use and disclosure of our personal data. As an employer, you are required to process this data compliantly for HR purposes.
Employees have extensive rights on the personal data that you hold, including right of access, right of correction and right of erasure (amongst several others).
Non-compliant businesses risk fines of up to 4% of total annual revenue, not to mention damaged reputation – that’s a significant price to pay for a lack of preparation. However, by becoming educated about the necessary industry changes, HR departments are far more likely to be ready for the impending deadline.
What are the most important changes with GDPR for HR?
As discussed in this webinar, key changes include:
GDPR places more emphasis on transparent information, thus, HR and payroll professionals need to make sure they can explain the rights in plain language to workers.
Expanded right of access
Additional information to be provided includes:
The right to restrict the processing of personal data
This refers to the request to stop all or specific processing operations (consult, transfer, update, delete, etc.) on personal data.
Gert and Laurent then discussed actions you can take as a HR manager, including how to explain the rights to your workers in plain language; how to enforce obligations of workers; and how to prepare yourself to demonstrate compliance. Alongside this, HR use cases were explored based on request for erasure after dismissal; request for access or correction with bad performance evaluation; and employee objects to processing.
More information about the presenters:
Gert Beeckmans, Chief Risk & Security Officer at SD Worx
Gert has led the Risk & Security team since January 2015, providing advice and guidance on information security and data privacy to all business units in the SD Worx Group. Gert is also responsible for the enterprise-wide security and data privacy programs for protecting customer information and personal data.
Laurent De Surgeloose, Lead Lawyer at DLA Piper
With more than 110 lawyers based in Brussels and Antwerp, DLA Piper is one of the largest global law firms in Belgium. At DLA Piper, Laurent deals with all aspects of employment and social security law regarding both individual and collective labour relations. He also handles litigation before employment tribunals and courts in Belgium and advises international companies on employee related data privacy issues.
Missed the webinar and want to find out more? No problem, you can download it here! Don’t forget to join in the conversation on Twitter by using #GDPRcountdown.
For more information please visit our GDPR Page or, please email WeAreGlobal@sdworx.com
If you want to learn best practice in handling data in light of the General Data Protection Regulations (GDPR), you can do no better than to look at DuPont. Now part of science giant DowDuPont following a merger last year, data is part of the DNA of the organisation and it has a long history of embedding data protection into its culture.
12 March 2018
6 September 2017
In the upcoming webinar, titled ‘GDPR: Dealing with the data rights of your employees’ and brought to you by SD Worx and global law firm DLA Piper, HR professionals can learn about data subject rights ahead of the General Data Protection Regulation (GDPR). This is the first in a series of GDPR guidance webinars to be launched in the run up to May next year.
22 November 2017
On Thursday 30th November, the SD Worx and DLA Piper teams hosted the first webinar in our General Data Protection Regulation (GDPR) series. This webinar focused on the HR and payroll industry and how it should manage the data rights of employees.
11 December 2017
With the General Data Protection Regulation (GDPR) deadline just four months away, is your organisation prepared? To help get your HR and payroll department ready for when the regulation takes effect on 25th May, we’ve put together a checklist that includes the essential steps to compliance.
8 January 2018
With the GDPR deadline just four months away, are you prepared? To help get your HR and payroll department ready for when the regulation takes effect on 25th May, we’ve put together a checklist of essential steps to compliance.
19 January 2018
We all know GDPR is coming, but is your business really prepared for it? To help get your HR and payroll department ready for when the regulation takes effect on 25th May 2018, we’ve put together a GDPR checklist.
25 October 2017
Once GDPR comes into effect, companies must provide employees and data regulation authorities with carefully-documented data information. To simplify this process, these records should be stored in the form of a data register, filled in by HR and payroll professionals, alongside other departments within the organisation. However, how should HR and payroll departments set up and maintain a data register?
5 March 2018
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18 October 2017
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2 October 2017
With the General Data Protection Regulation (GDPR) due to take effect in less than four months’ time, it’s essential that HR managers understand exactly what the regulation entails.
15 January 2018
On Wednesday 25th January, SD Worx and DLA Piper hosted the second webinar in our General Data Protection Regulation (GDPR) series focused on implementing an appropriate retention of employees’ data.
29 January 2018
PAREXEL provides best practice examples to international organisations.
With the General Data Protection Regulation (GDPR) coming into effect in May 2018, all organisations who handle data of EU citizens will need to comply with new guidelines. By nature, HR departments hold personal and sensitive employee data, including payroll data. However, with an increasing amount of payroll and HR departments adopting automated payroll processes, the question arises: how do you become compliant in a digital world, especially if you are an international company?
With just three months to go until the General Data Protection Regulation (GDPR) comes into force, the clock is ticking for HR and payroll managers to get the systems and processes in place to ensure compliance. The regulation, coming into effect on 25 May 2018, updates data rights for today’s networked world and organisations ignore it at their peril. A major infringement could cost a company up to 4% of its global revenue while there is a penalty of 2% of global revenue if records are not in order or a supervising authority and data subjects are not notified within 72 hours when personal data is exposed in a security breach.
19 March 2018
2 October 2017
With GDPR on the horizon, are your HR and Payroll departments prepared? With large fines and serious damage to your business’ reputation at stake for non-compliance, here’s how you can become GDPR compliant in five practical steps:
20 December 2017
Once GDPR takes effect on 25th May 2018, organisations that fail to process data correctly, report security breaches within a set time period, or comply with data regulations, will face fines and brand damage. These legislative changes emphasise how HR and payroll professionals need to be more security-conscious than ever before.
14 March 2018
With GDPR fast approaching, SD Worx commissioned an independent survey of HR and payroll professionals across nine European countries to determine GDPR readiness in the industry. These countries included The United Kingdom, France, Germany, Switzerland, Belgium, Ireland, the Netherlands, Austria and Luxemburg.
19 December 2017
In February, SD Worx hosted its European Conference 2018 at Hilton on Park Lane, London, with over 800 attendees and 30 expert speakers. One of the sessions, titled ‘How to be internationally compliant in a digital world’, was hosted by Gert Beeckmans, chief risk and security officer SD Worx, and Frank Rudolf, director of payroll at PAREXEL. Here are their top five lessons on implementing GDPR:
1 March 2018
14 February 2018
With just six months to go until the General Data Protection Regulation (GDPR) takes force, payroll departments need to ensure they know what’s coming, or risk paying for it later. The stakes are high, as businesses that fail to comply with GDPR could face fines of up to 4% of their total annual revenue.
13 November 2017