8 October 2018 - Reading time: 3 Minutes
It sounds too simplistic to say that your workforce is the beating heart of your company, but it’s true. However, many businesses don’t practice strategic human resource (HR) planning. So why is staff planning so important?
Without effective staff planning, you could either be wasting time hiring new recruits needlessly or always be on the back-foot recruiting to try and fill a near-constant staff churn. But there are many aspects of staffing you can prepare for, such as contracts ending, promotion successors, and the average lifecycle of your employees. A well-thought-out HR strategy doesn't just help you minimise the time and money needed to recruit but could boost your employees’ morale and job satisfaction. With that in mind, here are a few steps to take for effective staff planning…
Your next recruit could be right under your nose. So before hiring new employees, you need to know the skills, capabilities and behaviour of your current staff. Creating a skills inventory should involve a mix of the following steps:
The last point is an important one. What is the typical lifespan for an employee with your company? Do they often use you as a leaping-off point before going on to something bigger and better? If there are any who are nearing that point, what extra training do they need to step up to the role you have?
You need to weigh this against issues such as attendance and their disciplinary record. Someone who always arrives late, has unauthorised sick days or has been vocal in public about their grievances probably isn’t the best candidate for a senior position. Next, try and gauge their interest in their professional development through a one-to-one meeting or during a scheduled performance review.
Even if you don’t yet have a member of staff earmarked for a particular position, continually factoring in training for all staff will ensure they are an asset for the future.
Your staff inventory will also offer up other insights which can be added to your HR strategy. So if you know individuals are approaching the end of their contract, retirement age, are currently on sick leave or have maternity leave on the horizon, ensure these dates are in your calendar.You also need to know the timescales of recruiting for particular positions, so that if a member of staff hands in their notice unexpectedly, you have a strategy in place. What is their notice period? Who could take over from them? When should they start their handover? How long will it take to re-hire?
The COVID-19 lockdown forced international companies to switch gears overnight: remote working was suddenly the norm. In most cases, the transition happened smoother than expected and significant benefits have now become apparent. Therefore, it’s likely that remote working is here to stay. Are you planning to offer regular remote working to your international workforce? Don’t forget that this implies a set of written and unwritten rules. Here’s a basic checklist.17 June 2020
Europe is home to millions of expanding businesses, which play an increasingly vital role in job creation, economic growth and innovative power. They have a lot to gain in the digital era – as long as their HR strategies keep pace with the dynamic needs of their employees. Explore three powerful HR trends that are poised to impact your international company, and learn how to tackle them.14 May 2020
Ramadan is from 24 April to 23 May 2020. Muslims all over the world fast for a month and there is no eating and drinking between sunrise and sunset. How do you, as an employer, take this into account in the workplace?6 May 2020
Whether a large multinational or a small business with fewer than 50 employees, investing in an HR and payroll offering can have a markedly positive impact on the business. In fact, small companies face many of the same challenges as larger organisations. From ensuring compliance to maintaining an efficient payroll procedure, there are a multitude of ways that small businesses can transform their HR and payroll operations. Here are four ways your business can benefit.30 April 2020
While governments around the world pull out all the stops to slow the spread of the coronavirus, businesses – both big and small – continue to look for the best way to emerge from the crisis with their heads held high. Obviously, HR departments play a key role in fulfilling this aspiration. How well is yours doing? Take the test and benefit from 4 rules of thumb first.16 April 2020
Human Resources has always played a vital role in organisations around the world. However, throughout the long history of HR, its place in the business has often been reduced to an admin function. Primarily focusing on people and employees, an HR professional’s role has a direct impact on people’s lives, but its effect is felt way beyond this.
With it’s integral place within employees’ lives as well as the overall business strategy, how can HR ensure it’s strategic role continues to add value to organisations for years to come?
Human Resources is a data driven industry. With so much company and employee information available, the challenge for many HR professionals is how to utilise it most effectively. No organisation can survive without data, and its importance within the overall business strategy only continues to grow as we enter a new decade.
So, how can HR departments embrace and interpret their data, and what should they be looking for when they analyse it?23 January 2020
From being healthier to digital detoxes, many of us adopt resolutions at the start of the new year. However, it’s not only personal resolutions that should be set in January each year - professional goals should not be overlooked either. Employees might focus on their work/life balance or wellbeing, or might embark on various training sessions to improve their skills.
There’s no doubt that the world of work has changed in the past decade. Organisations have been more focused on employee wellbeing and happiness than ever before, with some even considering the option of a four-day working week. Wellbeing was also a key topic at the CIPD’s annual conference in Manchester this year, which provided attendees with the opportunity to discuss and debate how to successfully manage mental health and wellbeing in international organisations.19 December 2019
Britain’s decision to leave the European Union has left many employees on both sides of the English Channel in limbo – uncertain about how long they will be able to live and work in the country they’ve come to call home.29 October 2019
The clock is still ticking on the UK’s exit from the European Union and we’re still in the dark about the terms of its departure or what impact Brexit will have on employment both in the UK and the 27 remaining EU member states. With or without a deal and faced with this level of uncertainty, HR and payroll teams need to stay up to date with their HR Brexit planning and be ready for all scenarios.11 October 2019
A recent SD Worx survey revealed that over half (57%) of European employees have the freedom to take a holiday when they choose. Although this can improve the work/life balance and autonomy of employees around Europe, it can leave departments a little stretched over the summer – a popular time to travel and enjoy the sun with friends and family. This can particularly affect the HR and payroll department – a business function that never stops.5 August 2019
It’s vital that global organizations are run as efficiently as possible. With potentially easy access to a broad and detailed selection of employee data, the HR and payroll department can ensure that the organization’s staff planning is accurately informed to better control staffing costs and improve efficiency across the business as a whole.
So, how can the HR and payroll professionals ensure that they are maximising the potential of the valuable data that lies at their fingertips?
The Christmas festive period might be over, but winter is certainly not. With snow thick and fast in some regions, it’s understandable that HR and payroll teams may want to pack up and hibernate for the next couple of months.21 January 2019
With the festivities over and the new year well underway, as we return to work, many may have already given up on their new year’s resolutions for 2019. However, when it comes to new year resolutions in the HR and payroll industry, there are many resolutions that HR and payroll teams should commit to which will ensure that their payroll is powerful and running efficiently throughout the year.10 January 2019
Much of today’s media coverage on the introduction of technologies like artificial intelligence (AI) and machine learning in the workplace express concern over the future of the human employee. Many fear their roles will be replaced by an intelligent robot that is more efficient and cheaper to employ. However, this is far from the case. SD Worx advocates the future of HR tech, but we also understand that you can never take the ‘Human’ out of Human Resources! In fact, introducing these technologies to the HR and payroll department can only reaffirm the place of the human employee in the business world.30 December 2018
The HR and payroll industry never stands still and is moving at a faster pace than ever. With frequent updates to legislation, increasingly global operations and swiftly developing new technologies, the future of HR is set to look completely different to the industry of today.28 November 2018
Every company strives to have effective working practices that allow employees to work together to get the best possible outcome. Many employers choose to organise Christmas team building activities to help boost workplace morale, increase productivity and collaboration between departments.But does team building actually work? 21 November 2018
Business Studies 101 tells us staff are the most valuable and expensive resource within any company, but how can your business create an empowering atmosphere within which employees flourish and morale is high?6 November 2018
Business leaders are always searching for dynamic new ways to improve their business strategy, but there's one source of data which still remains largely untapped. There is a wealth of potential strategy ideas to be found in a place businesses already have unrestricted access to - their payroll system.
So, how can both large and small companies start utilising payroll data today to breathe new life into stale strategies?24 October 2018
Nothing turns your working world on its head quite as much as a big, sudden change in the way you need to work or the way in which the company you're working for is run. Whether it's due to changes in law, different leadership or any other reason, keeping up with big changes can seem like a difficult task, and it's easy to get off track. But when it comes to adapting to those sudden changes and continuing to meet the needs of your business, there are a few things you can do to help you adapt quickly and be back to 100% in no time:15 October 2018
In the digital world, ensuring that you have a healthy work/life balance has never been so important. However, in this ‘always-on’ environment, it can prove difficult to step away from the world of work and to take that all-important break from your seemingly never-ending to do list. Some HR and payroll professionals see the introduction of HR tech as another cause of stress, with many fearing that it will threaten the future of the industry. However, the introduction of automation and other technologies could be the answer to empowering the HR professional and maintaining a healthy work/life balance.12 October 2018