Jacqueline Raison - 6 September 2017 - Reading time: 4 Minutes
The Chief Legal Officer of SD Worx, Jacqueline Raison, has written some useful information on GDPR and what it might mean for your organisation. This is the second of a series of articles on the steps we are taking at SD Worx to ensure GDPR compliance.
In my first blog in this series What is GDPR, I said: "As you start looking into GDPR you will find that it will impact more of your organisation than you originally thought."
I am confident in making this statement as this is what happened here at SD Worx as we got deeper into our GDPR Readiness programme.
After notifying the Board, my first step was to assemble a readiness team that covered all relevant areas of the business. Each business area became a work stream, with a senior work stream lead, and each work stream developed its own action plan with milestones.
You will see below a link to a genericized version of our work stream pack in case this helps you in establishing your own work streams and action plans. This is a description of the business areas within SD Worx that we consider need to be engaged in GDPR readiness and why.
The systems and technical processes that we use to process personal data will be key to our compliance with GDPR. We have secured a considerable budget to enhance our IT security, and we are committing to the ISO 27001 standard at the same time as GDPR compliance. Data flow, Privacy by design and Privacy Impact Assessments are all covered by the IT work stream.
Whether we are providing a managed service or SAAS we need to ensure that our products enable GDPR compliance. Product enhancement will cover not only our own products, but also 3rd party products that we supply.
Where our product systems cannot provide automatic GDPR compliance we will need to wrap around operational delivery processes that do. New or enhanced operational processes will require colleague training.
Privacy impact assessments will need to be carried out for relevant suppliers who process personal data on our behalf. Appropriate policies and controls will need to be put in place and supplier compliance with such policies monitored.
Whilst sales don’t have a long list of actions, numerous questions from existing customers and prospects has served as an early warning system to the need for education and training of our sales teams.
Legal have been instrumental in creating awareness, and in education and training. More tangible actions will include incorporating a new Data Privacy Agreement into all customer contracts to ensure compliance with GDPR and to give assurances to customers.
GDPR has necessitated a high degree in investment in our systems and processes. Commercial are considering to what extent these costs have created value for our customers and therefore could be passed on in pricing.
We have developed “Think, Check, Act” as an internal awareness programme and have focused equally on internal and external awareness and knowledge building. Privacy notices will need to be GDPR compliant.
Training at some level will need to be delivered to all colleagues. In addition, we will be developing a certification scheme for operational delivery colleagues.
You may have more or fewer parts of the business for whom you consider GDPR is relevant. You are welcome to use our base material in the creation of your own work stream pack.
Jacqueline Raison -
It’s likely that no matter whether an organization works in the EU or not, its heard of the General Data Protection Regulation. GDPR, which was implemented on the 25th May 2018, changes the ways that data is processed, stored, and used by organizations.9 November 2018
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26 April 2018
With the 25th May deadline only a month away, it is more important than ever for HR and payroll departments to ensure that they are GDPR compliant. If organisations are not compliant the penalties are significant, with fines of up to €20m or 4% of global revenue, and companies will undeniably suffer from significant brand damage.
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Once GDPR takes effect on 25th May 2018, organisations that fail to process data correctly, report security breaches within a set time period, or comply with data regulations, will face fines and brand damage. These legislative changes emphasise how HR and payroll professionals need to be more security-conscious than ever before.14 March 2018
PAREXEL provides best practice examples to international organisations.
With the General Data Protection Regulation (GDPR) coming into effect in May 2018, all organisations who handle data of EU citizens will need to comply with new guidelines. By nature, HR departments hold personal and sensitive employee data, including payroll data. However, with an increasing amount of payroll and HR departments adopting automated payroll processes, the question arises: how do you become compliant in a digital world, especially if you are an international company?12 March 2018
If you want to learn best practice in handling data in light of the General Data Protection Regulations (GDPR), you can do no better than to look at DuPont. Now part of science giant DowDuPont following a merger last year, data is part of the DNA of the organisation and it has a long history of embedding data protection into its culture.12 March 2018
Once GDPR comes into effect, companies must provide employees and data regulation authorities with carefully-documented data information. To simplify this process, these records should be stored in the form of a data register, filled in by HR and payroll professionals, alongside other departments within the organisation. However, how should HR and payroll departments set up and maintain a data register?
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With the General Data Protection Regulation (GDPR) around the corner, employees will soon have the right to know the status of the personal data that companies retain. Ex-employees and unsuccessful applicants can also request that their data is discarded (if the necessary period for keeping their data has expired). Because of this, it’s important that data is processed and stored clearly and correctly.14 February 2018
On Wednesday 25th January, SD Worx and DLA Piper hosted the second webinar in our General Data Protection Regulation (GDPR) series focused on implementing an appropriate retention of employees’ data.29 January 2018
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With GDPR fast approaching, SD Worx commissioned an independent survey of HR and payroll professionals across nine European countries to determine GDPR readiness in the industry. These countries included The United Kingdom, France, Germany, Switzerland, Belgium, Ireland, the Netherlands, Austria and Luxemburg.19 December 2017
On Thursday 30th November, the SD Worx and DLA Piper teams hosted the first webinar in our General Data Protection Regulation (GDPR) series. This webinar focused on the HR and payroll industry and how it should manage the data rights of employees.11 December 2017
In the upcoming webinar, titled ‘GDPR: Dealing with the data rights of your employees’ and brought to you by SD Worx and global law firm DLA Piper, HR professionals can learn about data subject rights ahead of the General Data Protection Regulation (GDPR). This is the first in a series of GDPR guidance webinars to be launched in the run up to May next year.22 November 2017
With just six months to go until the General Data Protection Regulation (GDPR) takes force, payroll departments need to ensure they know what’s coming, or risk paying for it later. The stakes are high, as businesses that fail to comply with GDPR could face fines of up to 4% of their total annual revenue.13 November 2017
We all know GDPR is coming, but is your business really prepared for it? To help get your HR and payroll department ready for when the regulation takes effect on 25th May 2018, we’ve put together a GDPR checklist.25 October 2017
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We have previously discussed what the General Data Protection Regulation (GDPR) is, when it will come into play and the consequences of breaching it. In this blog, we want to focus on the key provisions of GDPR and how it will affect businesses.
Having joined the GDPR bootcamp for Marketers in Reading on the 15th of September, I wanted to share what I have learned during this full on (but very enlightening) day in an easy to digest blog:.2 October 2017
Chief Legal Officer of SD Worx, Jacqueline Raison, has written some useful information on GDPR and what it might mean for your organisation. This is the second of a series of articles on the steps we are taking at SD Worx to ensure GDPR compliance.Jacqueline Raison - 6 September 2017