9 November 2018 - Reading time: 2 Minutes
It’s likely that no matter whether an organization works in the EU or not, its heard of the General Data Protection Regulation. GDPR, which was implemented on the 25th May 2018, changes the ways that data is processed, stored, and used by organizations. Although GPDR focuses on the data of EU citizens, it is not limited to EU organizations. Wherever an organization is around the world, if they handle the data of EU citizens they must comply with GDPR laws and legislations.
Businesses that handle the data of EU citizens, but are not based in the EU, can struggle to understand how to put the right processes in place. In light of this, the Payroll Services Alliance hosted a webinar. Titled ‘The Importance of GDPR to non-EU based Organizations’, the webinar gives organizations outside the EU and overview of how to handle GPDR, and examples of what to do if a problem occurs.
Hosted by Sheila M. FitzPatrick, Worldwide General Data Protection Regulation Chief Privacy Officer, Data Privacy & Sovereignty Laws, and Gert Beeckmans, Chief Risk & Security Officer from SD Worx, the webinar discussed global data privacy laws, the ripple effect of GDPR for companies outside the EU, and explored how GDPR will effect HR professionals.
Shelia explained how new technology is driving the need for greater privacy rights, and how there are now heightened concerns by individuals over the collection of personal data. This is causing a lack of trust and transparency when it comes to both the individual as well as organizations around the world, as there is a massive amount of data that is collected by unknown sources.
So, where should organizations outside the EU start when it comes to GDPR? Initially, organizations should ask the following questions: What do your data procedures look like? What is your process for managing data? What do your data privacy notifications look like? As Shelia advises, organizations need processes in place before they look into getting technology. It’s important for organizations to start at the foundations of their data processes when it comes to GDPR, you wouldn’t put the attic on a new house if you didn’t have the foundations set first.
Shelia also explained the ripple effects of GDPR. It has awakened a global recognition of the importance of fundamental right to privacy, but, it has also caused an influx of marketing material that has caused an overload of information, and this has consequently confused some organizations. However, there are some similarities between GDPR and other data laws. For example, the Right to be Forgotten exists in ten countries around the world. Even though there are similarities between other legislations, however, GDPR has an extraterrestrial nature, which causes it to exist outside of the EU too. GDPR isn’t confined to its borders.
Following Shelia’s explanation and advice, Gert gave real-life examples of how GDPR affects organizations outside of the EU. For example, for HR service centers outside the EU, organizations need to ensure an appropriate legal transfer mechanism is in place between all EU based entities, and must review their data breach procedures, ensuring that this is strictly followed.
Another example that Gert ran through was the prospect of how to handle a data breach. In this situation, the organization should inform its Data Protection or Privacy Officer to initiate its own privacy incident.
By understanding the processes that should be in place, an organization and its people (especially the HR and payroll department) will be much better placed to handle incidents that occur.
GDPR might be scary for organizations outside the EU, but by understanding the processes and legislations that have changed, they can ensure that they are compliant, and avoid large fines and, ultimately, brand damage.
GDPR has been a burning subject in the past three years now. It was enforceable in 2018 across European countries and things have evolved since then. In fact, since its implementation date until January 2020, some 160,921 personal data breaches with EEA have been reported (DLA Piper: GDPR Data breach Survey 2020).5 February 2021
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26 April 2018
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So, what should HR and payroll teams do during the next month to ensure that they are compliant and ready by the deadline?9 April 2018
With just three months to go until the General Data Protection Regulation (GDPR) comes into force, the clock is ticking for HR and payroll managers to get the systems and processes in place to ensure compliance. The regulation, coming into effect on 25 May 2018, updates data rights for today’s networked world and organisations ignore it at their peril. A major infringement could cost a company up to 4% of its global revenue while there is a penalty of 2% of global revenue if records are not in order or a supervising authority and data subjects are not notified within 72 hours when personal data is exposed in a security breach.19 March 2018
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If you want to learn best practice in handling data in light of the General Data Protection Regulations (GDPR), you can do no better than to look at DuPont. Now part of science giant DowDuPont following a merger last year, data is part of the DNA of the organisation and it has a long history of embedding data protection into its culture.12 March 2018
PAREXEL provides best practice examples to international organisations.
With the General Data Protection Regulation (GDPR) coming into effect in May 2018, all organisations who handle data of EU citizens will need to comply with new guidelines. By nature, HR departments hold personal and sensitive employee data, including payroll data. However, with an increasing amount of payroll and HR departments adopting automated payroll processes, the question arises: how do you become compliant in a digital world, especially if you are an international company?12 March 2018
Once GDPR comes into effect, companies must provide employees and data regulation authorities with carefully-documented data information. To simplify this process, these records should be stored in the form of a data register, filled in by HR and payroll professionals, alongside other departments within the organisation. However, how should HR and payroll departments set up and maintain a data register?
In February, SD Worx hosted its European Conference 2018 at Hilton on Park Lane, London, with over 800 attendees and 30 expert speakers. One of the sessions, titled ‘How to be internationally compliant in a digital world’, was hosted by Gert Beeckmans, chief risk and security officer SD Worx, and Frank Rudolf, director of payroll at PAREXEL. Here are their top five lessons on implementing GDPR:1 March 2018
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With GDPR fast approaching, SD Worx commissioned an independent survey of HR and payroll professionals across nine European countries to determine GDPR readiness in the industry. These countries included The United Kingdom, France, Germany, Switzerland, Belgium, Ireland, the Netherlands, Austria and Luxemburg.19 December 2017
On Thursday 30th November, the SD Worx and DLA Piper teams hosted the first webinar in our General Data Protection Regulation (GDPR) series. This webinar focused on the HR and payroll industry and how it should manage the data rights of employees.11 December 2017
In the upcoming webinar, titled ‘GDPR: Dealing with the data rights of your employees’ and brought to you by SD Worx and global law firm DLA Piper, HR professionals can learn about data subject rights ahead of the General Data Protection Regulation (GDPR). This is the first in a series of GDPR guidance webinars to be launched in the run up to May next year.22 November 2017
With just six months to go until the General Data Protection Regulation (GDPR) takes force, payroll departments need to ensure they know what’s coming, or risk paying for it later. The stakes are high, as businesses that fail to comply with GDPR could face fines of up to 4% of their total annual revenue.13 November 2017
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The Chief Legal Officer of SD Worx, Jacqueline Raison, has written some useful information on GDPR and what it might mean for your organisation. This is the second of a series of articles on the steps we are taking at SD Worx to ensure GDPR compliance.
Chief Legal Officer of SD Worx, Jacqueline Raison, has written some useful information on GDPR and what it might mean for your organisation. This is the second of a series of articles on the steps we are taking at SD Worx to ensure GDPR compliance.Jacqueline Raison - 6 September 2017