Product Specific Information

 

In this section we have included the purpose for which our products are normally used. As part of the flexibility we want to offer to our customers all our products are highly configurable and may contain more data than initially intended. The data that is included in the definitions below is the data that is required as a minimum for our product to perform the desired output. Any other data needs to be classified by each customer.

 

Data category – The numbers used refer to our personal data classification. More information on the types of sensitive data we process is to be found above.

Retention time –The times mentioned here are minimum retention times and based on:

1. Event
   Change of employment status
2. Order
   The customer is responsible for the ordering process.
3. System information
   Data saved in backups is excluded but will be affected one month after execution of the routine. Data in logs will remain and deletion has to be ordered separately.

We do not assume any liability if requested to lower retention times, payroll and reporting processes may be affected.
Automatic means that the data is sourced from People and records will be removed automatically as a result of the removal from People.

We assist many customers in complying with their legal obligations by storing data; if you are such a customer this will be stated in your respective master agreement with us. Please note, however, that the customer remains ultimately responsible for determining and validating the correct retention periods applicable to their specific organization. 

Below you can find the categories of data and the time frame for which data is retained by default. Data will be shared with third parties if the below stated laws include an obligation for the customer to do so and if this responsibility is delegated by contract to SD Worx. The starting point for the retention times mentioned below may be mentioned in respective laws but is normally at the end of the relevant year.