Product Specific Information

Please take note that the information below will be depended on the products purchased and delivery type (on-premise, cloud or business process outsourcing). The table below will help you with choosing the correct product family and environment that belongs to the product.

Environment	Product Family	Products
HRM	Suite	HR 4.2 and later, E&O, Time, People, Trip, T&A, Trip and Expense, SHR, Salary Review, Competence, SD Worx Perform, Personec Time, Personec HR
Payroll Norway	SD Worx Lønn, Lønn G7
Payroll Sweden	SD Worx Lönn, SD Worx Pay, Pension
Payroll Finland	SD Worx W, SD Worx W KPI


	Reporting	Finnish market products: Verkkopalkka
	Integration Services	Please see specific information regarding integration services further below AIS, Bank Service, Authority Connect

In this section we have included the purpose for which our products are normally used. As part of the flexibility we want to offer to our customers all our products are highly configurable and may contain more data than initially intended. The data that is included in the definitions below is the data that is required as a minimum for our product to perform the desired output. Any other data needs to be classified by each customer.

Environment	Product family	Product	Purpose
HRM	Suite	Organisation	Employee administration
		People	Employee administration
		Time	Absence and vacation management
		Expense	Travel and expense management
		Analytics	Statistical information
		Payslip	Information resource for employee
		Talent	Performance appraisal and evaluations
	Payroll	Sweden	Calculating salary
		Norway	Calculating salary
		Finland	Calculating salary

Data category – The numbers used refer to our personal data classification. More information on the types of sensitive data we process is to be found above.

Retention time –The times mentioned here are minimum retention times and based on:

Event
Change of employment status
Order
The customer is responsible for the ordering process.
System information
Data saved in backups is excluded but will be affected one month after execution of the routine. Data in logs will remain and deletion has to be ordered separately.

We do not assume any liability if requested to lower retention times, payroll and reporting processes may be affected.
Automatic means that the data is sourced from People and records will be removed automatically as a result of the removal from People.

Environment	Product family	Product	Purpose	Data category	Retention time
Integration Services	Connect	Integration Service (AIS)	Transfer of files	1, 2, 3	18 Months
		Bank Service	Integration with Bank environment	1, 2, 3	7 Years
		Connect	Integration with other parties	1, 2, 3	Selectable
		SFTP Internal	Transfer of files	1, 2, 3	1 Year
		SFTP External	Transfer of files	1, 2, 3	Customer responsibility
Environment	Product family	Product	Purpose	Data category	Retention time
		Verkkopalkka	Payslip in employee’s internet bank environment	1, 2, 3	8 Years

Data processed as part of relevant legal obligations

We assist many customers in complying with their legal obligations by storing data, if you are such a customer this will be stated in your respective master agreement with us. Below you can find the categories of data and the time frame for which data is retained. Data will be shared with third parties if the below stated laws include an obligation for the customer to do so and if this responsibility is delegated by contract to SD Worx. The starting point for the retention times mentioned below may be mentioned in respective laws but is normally at the end of the relevant year.

	NORWAY		SWEDEN		FINLAND
		Years		Years		Years
TAX	Skatteforvaltningsloven A-opplysningsloven	10	Bokföringslag	7	Ennakkoperintälaki Lag om förskottsuppbörd	10
PENSION	Lov om obligatorisk tjenestepensjon (OTP-loven) Lov om tjenestepensjon	10	Socialförsäkringsbalken	99	Työntekijän eläkelaki Lag om pension för arbetstagare	2
ACCOUNTING	Bokføringsloven	5	Bokföringslag	7	Kirjanpitolaki Bokföringslag	6
RE-EMPLOYMENT	Arbeidsmiljøloven	5	Lagen om anställningsskydd	5
STATISTICS	Statistikkloven A-opplysningsloven	10	Lag om den officiella statistiken	3	Laki tilastokeskuksesta Lag om statistikcentralen	3
ABSENCE	Arbeidsmiljøloven	10	Sjuklönelagen	10	Depends on collective agreement	10
VACATION	Ferieloven	3	Semesterlagen	6	Vuosilomalaki Semesterlag	2-6
WORKING HOURS	Arbeidsmiljøloven	3	Arbetstidslagen	10	Työaikalaki Arbetstidslag	2-10
SOCIAL SECURITY	Folketrygdloven	10	Studieledighetslagen	2	Suomen perustuslaki Finlands grundlag	5
DISTRAINT	Tvangsfullbyrdelsesloven	5			Konkurssilaki Konkurslag	3
PARENTAL LEAVE	Folketrygdloven	10	Föräldrarledighetslagen	2
COLLECTIVE AGREEMENT	Tariffavtaler for avtaleområdene	10	Kollektivavtal	2-10