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Product Specific Information

Please take note that the information below will be depended on the products purchased and delivery type (on-premise, cloud or business process outsourcing). The table below will help you with choosing the correct product family and environment that belongs to the product.

Environment

Product Family

Products

HRM

Suite

HR 4.2 and later, E&O, Time, People, Trip, T&A, Trip and Expense, SHR, Salary Review, Competence, SD Worx Perform, Personec Time, Personec HR

Payroll Norway

SD Worx Lønn, Lønn G7

  

Payroll Sweden

SD Worx Lönn, SD Worx Pay, Pension

  

Payroll Finland

SD Worx W, SD Worx W KPI

  
     
     
 

Reporting

Finnish market products: Verkkopalkka
 

Integration Services

 Please see specific information regarding integration services further below
AIS, Bank Service, Authority Connect

 

In this section we have included the purpose for which our products are normally used. As part of the flexibility we want to offer to our customers all our products are highly configurable and may contain more data than initially intended. The data that is included in the definitions below is the data that is required as a minimum for our product to perform the desired output. Any other data needs to be classified by each customer.

Environment

Product family

Product

Purpose

HRM

Suite

Organisation

Employee administration
   

People

Employee administration
   

Time

Absence and vacation management
   

Expense

Travel and expense management
   

Analytics

Statistical information
   

Payslip

Information resource for employee
   

Talent

Performance appraisal and evaluations
 

Payroll

Sweden

Calculating salary
   

Norway

Calculating salary
   

Finland

Calculating salary

 

Data category – The numbers used refer to our personal data classification. More information on the types of sensitive data we process is to be found above.

Retention time –The times mentioned here are minimum retention times and based on:

  1. Event
    Change of employment status
  2. Order
    The customer is responsible for the ordering process.
  3. System information
    Data saved in backups is excluded but will be affected one month after execution of the routine. Data in logs will remain and deletion has to be ordered separately.

We do not assume any liability if requested to lower retention times, payroll and reporting processes may be affected.
Automatic means that the data is sourced from People and records will be removed automatically as a result of the removal from People.

Environment

Product family

Product

Purpose

Data category

Retention time

Integration Services

Connect

Integration Service (AIS)

Transfer of files

1, 2, 3

18 Months
   

Bank Service

Integration with Bank environment

1, 2, 3

7 Years
   

Connect

Integration with other parties

1, 2, 3

Selectable
   

SFTP Internal

Transfer of files

1, 2, 3

1 Year
   

SFTP External

Transfer of files

1, 2, 3

Customer responsibility

Environment

Product family

Product

Purpose

Data category

Retention time
   

Verkkopalkka

Payslip in employee’s internet bank environment

1, 2, 3

8 Years

    Data processed as part of relevant legal obligations

    We assist many customers in complying with their legal obligations by storing data, if you are such a customer this will be stated in your respective master agreement with us. Below you can find the categories of data and the time frame for which data is retained. Data will be shared with third parties if the below stated laws include an obligation for the customer to do so and if this responsibility is delegated by contract to SD Worx. The starting point for the retention times mentioned below may be mentioned in respective laws but is normally at the end of the relevant year.

     

    NORWAY

    		  

    SWEDEN

    		  

    FINLAND

    		  
       

    Years

    		  

    Years

    		  

    Years

    TAX

    Skatteforvaltningsloven
    A-opplysningsloven

    10

    Bokföringslag

    7

    Ennakkoperintälaki
    Lag om förskottsuppbörd

    10

    PENSION

    Lov om obligatorisk tjenestepensjon (OTP-loven)
    Lov om tjenestepensjon

    10

    Socialförsäkringsbalken

    99

    Työntekijän eläkelaki
    Lag om pension för arbetstagare

    2

    ACCOUNTING

    Bokføringsloven

    5

    Bokföringslag

    7

    Kirjanpitolaki
    Bokföringslag

    6

    RE-EMPLOYMENT

    Arbeidsmiljøloven

    5

    Lagen om anställningsskydd

    5

    		    

    STATISTICS

    Statistikkloven
    A-opplysningsloven

    10

    Lag om den officiella statistiken

    3

    Laki tilastokeskuksesta
    Lag om statistikcentralen

    3

    ABSENCE

    Arbeidsmiljøloven

    10

    Sjuklönelagen

    10

    Depends on collective agreement

    10

    VACATION

    Ferieloven

    3

    Semesterlagen

    6

    Vuosilomalaki
    Semesterlag

    2-6

    WORKING HOURS

    Arbeidsmiljøloven

    3

    Arbetstidslagen

    10

    Työaikalaki
    Arbetstidslag

    2-10

    SOCIAL SECURITY

    Folketrygdloven

    10

    Studieledighetslagen

    2

    Suomen perustuslaki
    Finlands grundlag

    5

    DISTRAINT

    Tvangsfullbyrdelsesloven

    5

    		    

    Konkurssilaki
    Konkurslag

    3

    PARENTAL LEAVE

    Folketrygdloven

    10

    Föräldrarledighetslagen

    2

    		    

    COLLECTIVE AGREEMENT

    Tariffavtaler for avtaleområdene

    10

    Kollektivavtal

    2-10